Invite Team Members

OuiRace lets you invite collaborators to join your organization so you can manage your races as a team. Each invited member is assigned a role that defines their permissions on the dashboard.

Access team management

1. Sign in to your organizer dashboard.
2. In the sidebar menu, go to the Team (or Team management) section.
3. There you will find the list of current members and the invite button.

[SCREENSHOT: Team section of the dashboard with the member list and Invite button]

Invite a new member

Process

1. Click the "Invite a member" button.
2. Enter the email address of the person you want to invite.
3. Click Send invitation.

An invitation email is automatically sent to the specified address. It contains a unique invitation link generated by the platform.

[SCREENSHOT: Invitation form with the email field and Send button]

On the invitee's side

The invited person receives an email containing a link. Here is what happens when they click on it:

1. If they already have an OuiRace account: they are prompted to sign in, then are automatically added to your organization.
2. If they don't have an account: they are directed to the registration form. After creating their account, they are automatically linked to your organization.

No additional setup needed

The invitee is automatically added to the organization with the member role as soon as they click the link and sign in. No further action is required on your part.

Available roles

OuiRace offers two role levels within an organization:

Administrator (admin)

The administrator has full access to the organization:

• Create, edit, and publish races
• Manage registrations and participants
• Access transactions and finances
• Edit organization settings
• Invite and remove members
• Change member roles

Member (member)

The member has extended read access with limited management rights:

• View races and registrations
• View statistics and transactions
• Limited access to race and settings modifications
• Cannot invite or remove other members
• Cannot edit organization settings

Default role

Anyone who is invited joins the organization with the member role by default. Only an administrator can then promote a member to the administrator role.

Feature	Admin	Member
View races	Yes	Yes
Create / edit races	Yes	Limited
Manage participants	Yes	Limited
Access finances	Yes	Read only
Organization settings	Yes	No
Invite members	Yes	No
Change roles	Yes	No

[SCREENSHOT: Team member list with displayed roles (admin and member)]

Change roles

To change an existing member's role, see the dedicated page: Change member roles.

Security

Be cautious when assigning the administrator role. An administrator has the same level of access as the organization creator, including the ability to modify bank details and critical settings.

Best practices

• Limit the number of administrators to trusted individuals who genuinely need full access.
• Use the member role for volunteers, field managers, or people who only need to view information.
• Remove access for people who are no longer part of your team to maintain your organization's security.

Summary

You have completed the getting started steps on OuiRace. Your organization is ready to publish races. Here is a recap of the steps you completed:

1. Create your organization
2. Complete the profile
3. KYC verification
4. Bank details
5. Terms of use
6. Invite team members